Current Housestaff

Current Resident Handbook for all Housestaff

Loyola Medicine’s current resident handbook for all housestaff covers everything residents and fellows will need to know during their time in one of Loyola’s graduate medical education programs.

Read the Handbook

See handbook for IIIQ Parental Leave

Important Resources for all Loyola Residents and Fellows

When You Are Too Tired to Drive

You can utilize any service of your choice (Uber, taxi, Lyft) when you are too tired to drive home safely after a long in-house call or a lengthy shift. You can utilize the service to return to work the next day to pick up your car.

You cannot take a ride in to work with plans of being too tired to get home. You will need to submit your receipts, along with a description of why you needed a ride home and back to work to the GME office for reimbursement.

Usage is reviewed and repeated usage may result in a meeting with your Program Director to discuss other fatigue mitigating options.

Please email your detailed receipts to Terrence Leppellere for reimbursement. Reimbursement will be added to your normal paycheck.

Campus Maps 
 

Housestaff Well-Being

Your well-being is a major concern to everyone at Loyola Medicine's Graduate Medical Education program. Loyola offers important resources to help you meet your goals while staying safe and healthy.

Loyola Medicine offers colleagues an easily accessible and confidential way to take the first steps toward resolving almost any kind of personal challenge or conflict.

Employee Assistance Program/Carebridge provides confidential assistance when you need it. Visit Carebridge online or via phone at 1-800-437-0911 24 hours a day, 7 days a week. You can also email them at clientservice@carebridge.com. The source website access code is BKKR5.

Generally, the problems that people bring to EAP fall into such broad categories as those listed below. Carebridge can help.

For more information on their services, please see the attached EAP flyer and EAP brochure.

• Family concerns
• Legal matters
• Financial difficulties
• Job stress
• Grief
• Depression
• Interpersonal conflicts at work or at home
• Addiction to alcohol or drugs
• Self-esteem

Loyola Center for Fitness

Ask about special rates for housestaff. All Loyola housestaff can visit for free on the second Thursday of every month. For more information, visit https://www.loyolafitness.org.

Clinical and Educational Work Hours

Residents and fellows are required to properly record duty hours and report any violations.

For more information on duty hours, please refer to the duty hour policy in the resident handbook.

Duty Hours are logged in New Innovations.

Other Frequently Asked Questions and Links:

• How do I change my name or other personal information in Workday?
• How do I change my name on my Illinois physician license?
• Loyola Employee Credit Union
• Trinity Health Physician Recruitment
  • Information about jobs currently available within Trinity Health

Timely Information

Biostatistics Workshop

The Leischner Institute & Dr. James Sinacore annually present Faculty Development Certificate programs including a Biostatistics Workshop for Loyola faculty and housestaff.

For more information on upcoming programs, please see DOME - Department of Medical Education certificate programs. If you are interested in participating in any program, please email Cynthia Chaidez or faculty may register directly at https://ssom.luc.edu/medicaleducation/certificateprograms/.

American Medical Association (AMA) Membership

All housestaff members are provided with an AMA membership. To review its benefits go to https://www.ama-assn.org/amaone/residents-membership.

Your program will provide information and requirements regarding the AMA's GME Competency Education Program.

For assistance logging into the AMA GME Competency Education Program or to update your name and email address, please contact the AMA Member Relations team at (800) 262-3211 or email GCEPhelp@ama-assn.org Monday through Friday, 8:30 am to 5 pm CST.

Institute for Healthcare Improvement (IHI Modules)

Training in Quality and Safety can be met in part through IHI online modules which are available to all housestaff. To access the modules, trainees must first register and self enroll in the modules.

Seven modules have been identified that satisfy ACGME's Common Program Requirements for Quality and Safety in Education. In addition to these seven core course, an additional six courses may be completed for you to receive a Certificate in Quality and Safety.

IHI registration instructions

IHI Coursework and Certificate requirements

Keeping Your J-1 Visa Current

As a J-1 visa holder, you must complete an application for continuing your J-1 Visa status each year. Your program coordinator will begin this process with you around January of each year.

Travel With a J-1 Visa

If you will be traveling outside of the United States with a J-1 Visa, there is very important information of which you must be aware. Please visit the travel section of the ECFMG website to be fully prepared for your trip.

You must have a travel-validated DS-2019 form to travel internationally. If your DS-2019 form is not signed by ECFMG in the travel validation box (lower right side of the DS-2019 form) or the signature has expired, you must request a duplicate form DS-209.

For more information regarding this process, please visit the Preparation for International Travel information on the ECFMG website.

Please note this process does take time. Please be sure to request your duplicate no later than six weeks prior to travel.

You must notify your coordinator of your travel, and you must bring the following documents with you:

• Letter of good standing or a letter of offer from your training program, signed by your program director
• A copy of your current contract

Committees

Please see below for some opportunities to get involved in committees at Loyola and who to contact for more information. Your Program Leadership and Chief Residents may know of other opportunities not listed below.

Housestaff Governance

Housestaff Governance serves as a relay point for information from and to GME programs. It also serves as an opportunity to get to know your fellow trainees.

This committee meets the third Wednesday of the month from 12 to 1 pm unless otherwise notified. Meetings are usually virtually. Each program nominates one to two representatives, however starting in 2022-23, all housestaff are invited to participate in Housestaff Governance by attending monthly meetings.

Items of concern in your program should be brought to this group to discuss. Institutional/ACGME issues for which the GME office is responsible will be discussed here.

These include:

• ACGME communication
• Hospital initiatives/policy changes
• EPIC changes/initiatives
• Call room issues
• Safety concerns
• How to report mistreatment or patient safety concerns

For more information, please contact your program director or Dr. Greg Ozark.

Graduate Medical Education – Committee

Each GME program will appoint a peer-selected representative from each residency program to serve for the upcoming year with the expectation that at least one individual be able to attend each meeting.

This committee meets on the second Friday of the month from 7:30 to 9:00 am in SSOM 360. Members of this committee represent housestaff for insight/opinions and direct feedback to the committee. Participation of residents and fellows on this committee is required by ACGME.

If candidates or program directors have any questions, they should contact Dr. Greg Ozark.

Housestaff Quality and Safety Committee

Each Program Director will appoint at least two representatives from each residency program to serve for the upcoming year with the expectation that at least one individual be able to attend each meeting.

The HQSC meets every third Tuesday of the month between 5 to 6 pm. The goal of this committee is to identify motivated residents and connect them into the various Loyola Medicine and Trinity Health Quality Improvement projects, as well as to ensure residents maintain a voice in hospital initiatives.

Members of this committee are awarded a GME Quality and Safety Certificate (perfect for a CV) for any individuals meeting the following criteria:

• Attendance at 7 of 11 HQSC meetings
• Active participation in quality improvement or safety project
• Completion of Basic Certificate for IHI Open School Courses

If candidates or program directors have any questions, they should contact Dr. Amy Murray.

Housestaff Wellness Committee

The Housestaff Wellness Committee is a group of trainees and GME faculty who are focused on increasing and maintaining a strong focus on trainee wellness and resilience throughout the continuum of medical training.

Meetings are at least quarterly for one hour (with lunch), and responsibilities include active participation in meetings as well as executing wellness initiatives and events throughout the institution on a monthly basis. Work will be episodic, as different programs take the lead on individual initiatives throughout the year.

If candidates or program directors have any questions, they should contact Dr. Greg Ozark.

Patient Safety Evaluation Committee

Patient Safety Evaluation Committee (PSEC) meets the last Thursday of the month. Programs should contact Dr. Amy Murray to let her know ahead of time if a resident or fellow will participate (only once or twice throughout the year).

Dr. Murray will provide a brief orientation and the trainee/program will receive credit for their participation (as it counts as a higher-level experience, as recognized by ACGME).

Loyola Medicine GME Housestaff Benefits

For a full list of your benefit options, please refer to the housestaff benefits booklet.

You will have 30 days from your hire date to elect benefits. Please note that you are responsible for making your benefits election in Workday in order to ensure coverage during your training period at Loyola. All trainees are entitled to the benefits outlined in the benefits addendum which is part of the GME agreement.

You may add, change or drop coverage ONLY during the annual open enrollment period, which is held once a year in the fall unless you have a loss of coverage or a change in family status.

Changes in family status include marriage, divorce, birth, adoption or death. A change in coverage status due to loss of coverage or a change in family status must be made within 30 days of the event through the Human Resources office.

Retirement

All Loyola employees are automatically enrolled in a retirement plan. If you would like to opt-out of this 2% payroll deduction, you must contact Fidelity within 30 days of your start date.

COBRA Information

Please see the information about continuation of benefits from Human Resources. A COBRA packet will be mailed to your personal address listed in Workday after you checkout. Please make sure to update this information.

Short and long-term disability

Disability insurance is offered by The Hartford Group. For more information on applying for a leave of absence, please contact the FMLA team at loy7-FMLA@lumc.edu.

Salary

2024-25 Stipends

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