Incoming Housestaff

Orientation Information

Congratulations and welcome to Loyola Medicine!

All of your onboarding documentation will be done through an online process. Your coordinators will be available to help you with any questions along the way.

Incoming housestaff will be expected to attend a mandatory institutional graduate medical education orientation. Your program coordinator will share more information about this as well as departmental orientation activities and VA orientation.

Orientation will be held June 19-21 or June 28-30. We will hold a one day orientation for programs starting on August 1.

In order to successfully sign up for parking, you will have the opportunity to register online in June.

Campus Maps 
 

Benefits

For more information about benefits, please visit the Trinity Health benefits page.

Please note that you are responsible for completing the benefits forms in order to ensure coverage during your training period at Loyola. All trainees are entitled to the benefits outlined in the benefits addendum attached to your GME Agreement that is issued in late spring.

After your initial hiring period, you may add, change or drop coverage ONLY during the annual open enrollment period, which is held once a year, in the fall, unless you have a loss of coverage or a change in family status. Changes in family status include marriage, divorce, birth, adoption or death. These changes must be submitted within 30 days of the qualifying life event.

Licensure

Housestaff must hold and maintain a valid and current Illinois license. Permanent and temporary licensure applications are the exclusive responsibility of the house officer.

The licensure application process requires six to eight weeks from the receipt of the application by the Illinois Department of Financial and Professional Regulation (IDFPR).

Applications for Temporary and Permanent Illinois medical license can be found on the IDFPR website. Information and instructions for both temporary and permanent license applications can be found on the IDFPR website.

All residency programs and one-year ACGME accredited fellowships are eligible to apply for a temporary medical license. All fellowships greater than one year require a permanent Illinois medical license.

Permanent Licenses

To qualify for permanent medical licensure in Illinois you must have completed at least two years of graduate medical education training in the United States or Canada and have passed all three USMLE Step/NBOME exams or exams appropriate to your specialty as determined by the governing board/agency.

• The application for permanent licensure contains a form titled Authorization for Third Party Contact. You should complete this form and submit it with your application if you would like your coordinator to be able to contact IDFPR on your behalf. IDFPR will not release any information on your permanent license application without the submission of this form.

Please follow the link for the online license application.

U.S. Medical Licensing Examination Step 3

Step 3 is the final exam in the U.S. Medical Licensing Examination sequence and is required for permanent licensure in Illinois.

These are the requirements to take Step 3:

• Possess an MD, DO or equivalent degree
  • For recent graduates, apply only after the date of graduation on your diploma
• Pass USMLE Step 1, Step 2 CK and Step 2 CS
• If a graduate of a medical school outside of US and Canada, obtain ECFMG certification or successfully complete a Fifth Pathway program
• An applicant must meet all eligibility requirements prior to submitting their application

Please note: The USMLE program recommends that, for Step 3 eligibility, applicants should have completed, or be near completion, of at least one postgraduate training year in a US-accredited graduate medical education program that meets state board licensing requirements.

Please follow the link for more information and instructions on how to apply for the USMLE Step 3 Application.

State Controlled Substances Registration

While you are a member of Loyola's housestaff, you will be issued a temporary DEA number as a federal DEA number is not required under normal circumstances.

If you would like to apply for a federal DEA number or to use a previously issued DEA number in Illinois, you must first apply for a state controlled substance license when applying for a permanent medical license through IDFPR.

To apply, please complete the application for state controlled substances registration. You will need to list Loyola University Medical Center as your business address (2160 S. First Avenue, Maywood, IL 60153) and circle all drug schedule options.

Mail the completed application along with a separate $5 check, made payable to IDFPR to:

The Department of Financial and Professional Regulation 
Attention: Division of Professional Regulation 
PO Box 7007 
Springfield, IL 62791

Your controlled substance license will be mailed to Loyola Medicine’s Graduate Medical Education office. Upon receipt of this you may apply for your federal DEA license through the DEA website.

Required Documents and Due Dates

Congratulations on matching with Loyola Medicine!

Prior to the beginning of your house-staff agreement and the commencement of your training there are several required tasks you must complete and deadlines you must adhere to.

Any delay in completing these requirements or missing deadlines may result in a delay of your training start date. All of these documents will be provided to you and returned through an online system. They are provided here only for reference.

If you have any questions regarding the following required documents or due dates please contact your program coordinator.

Internal Transfers within Loyola’s GME Programs

If you are transferring from one program to another program at Loyola Medicine, all documents will be distributed to you via an online checklist. The following documents will be due to your new program coordinator on June 1.

• Graduate Medical Education application
• Consent and release form
• Self certification of continuous service (VA)
• Completed housestaff agreement (contract)
• Work with your new program coordinator to determine your licensing requirements (fellowships greater than one year require a permanent license)
• Work with both your current and new program coordinator to confirm your end/start dates
• Submit copies of your BLS/ACLS certification cards to your coordinator
• You will need to complete a housestaff checkout form and complete the checkout process with your current coordinator
• You are not required to attend GME orientation, your program may have separate orientation activities that are required
• If you are going from resident to fellow, you will be able to go to parking to get a new ID after you start your new program
• Your specialty should be changed in EPIC once you start your new program, if you have any issues, please contact the help desk

Sample Loyola Medicine GME Contract

View a sample Loyola Medicine graduate medical education contract

Loyola Medicine GME Housestaff Benefits

For a full list of your benefit options, please refer to the housestaff benefits booklet.

You will have 30 days from your hire date to elect benefits. Please note that you are responsible for making your benefits election in Workday in order to ensure coverage during your training period at Loyola. All trainees are entitled to the benefits outlined in the benefits addendum which is part of the GME agreement.

You may add, change or drop coverage ONLY during the annual open enrollment period, which is held once a year in the fall unless you have a loss of coverage or a change in family status.

Changes in family status include marriage, divorce, birth, adoption or death. A change in coverage status due to loss of coverage or a change in family status must be made within 30 days of the event through the Human Resources office.

Retirement

All Loyola employees are automatically enrolled in a retirement plan. If you would like to opt-out of this 2% payroll deduction, you must contact Fidelity within 30 days of your start date.

COBRA Information

Please see the information about continuation of benefits from Human Resources. A COBRA packet will be mailed to your personal address listed in Workday after you checkout. Please make sure to update this information.

Short and long-term disability

Disability insurance is offered by The Hartford Group. For more information on applying for a leave of absence, please contact the FMLA team at loy7-FMLA@lumc.edu.

Salary

2024-25 Stipends